2014 JWOC Team Petition Review Process

Please note that JTESC and the Selections Committee have developed the following process for reviewing petitions for the 2014 JWOC Team:

The 2014 Junior World Orienteering Championship (JWOC) Team will be selected based on the sum of the best three of four scores: three selection races, and the Orienteering USA JWOC rankings, for the twelve month Selection Period. An athlete who is unable to compete in the selection races or feels misrepresented by one of the four scores due to extenuating and unforeseen circumstances may submit a petition for consideration to be eligible for selection to the JWOC Team. An athlete may submit a petition for any reason they feel justifiable.

As specified in the OUSA Rules of Competition (available at the OUSA website), the Selection Committee consists of the US Junior Team Coach, Junior Team Administrator, and the Vice President of Competition. The JWOC Selection Committee (“The Committee”) will follow the process described below to evaluate each submitted petition.  

Criteria for consideration

The  Committee will consider petitions that meet the following criteria: 

  1. A scheduling conflict that prevents an athlete from attending the selection race, with an important event that cannot be rescheduled, and that is known far in advance.
  2. A last minute injury, illness, or family emergency that keeps an athlete from competing in the selection race.
  3. Circumstances during one or more selection races that prevented an athlete from competing to their best ability.

Circumstances which will not be considered

Circumstances for which petitions will not be accepted include the following:

Lack of financial means:  The Junior Program is open and offering to work with athletes and their families to find sources of funding and ways to reduce the cost of travel.  If this is an issue, contact the Junior Team Administrator as soon as possible for more information and help, by sending email to junior_admin@orienteeringusa.org.

Lack of a ranking score: There are plenty of A meets spread out geographically and throughout the year that juniors can attend to get ranking points. Currently you are only required to have four races to have a ranking score. It is a reasonable expectation that an athlete be able to attend at least four races over the course of the year.

Avoidable last minute conflicts: The Selection Races should be planned for in advance.  A last minute conflict is not a reason to skip the race unless it is one of the petitionable circumstances.

Review Process

The Selection Committee will follow the review process described separately below for each of the criteria for petitioning.  In each case, the Committee first decides whether to accept the petition for consideration, and then decides whether and how to grant the petition.

1: A scheduling conflict that prevents an athlete from attending the selection race, with an important event that cannot be rescheduled, and that is known far in advance.

Step1a:  The athlete must submit the scheduling conflict petition to the US Junior Team Coach no later than January 15, 2014.  The petition may be submitted as early as November 1 2013.  (Erin Schirm, erin_schirm [at] orienteeringusa [dot] org, 845-364-1752).  If the Petition is accepted for consideration, this submission deadline will give the Committee time to provide an alternative means of evaluation, and it will give the athlete a reasonable amount of time to plan and prepare for the evaluation. 

Step 1b: Committee members will reach out to individuals to learn about the circumstance, discuss its importance to the athlete, and determine whether it can be rescheduled.

Step 1c: If the circumstance is determined to be unchangeable, the Committee will convene to discuss alternative options for selection evaluation.

Step1d: A Committee member will contact the athlete with options for evaluation and let the athlete choose which option they prefer. The athlete’s choice will be formally acknowledged by the Committee and released to the public in due time. The athlete will then be inserted into the selection rankings list based on the selection evaluation they have chosen once they have completed the evaluation.

2: A last minute injury, illness, or family emergency that keeps an athlete from competing in two or more Selection Races. (This may include an athlete who petitioned under #1, and at the last minute is unable to complete the alternative means of selection evaluation.)

Step 2a: As soon as possible the athlete should inform the US Junior Team Coach of the situation, the circumstances, and that they intended to petition. (Erin Schirm, erin_schirm [at] orienteeringusa [dot] org, 845-364-1752).  The Coach will inform the Committee of the situation. The Committee will review the situation and determine whether it is a petitionable circumstance. The Committee will inform the athlete whether the petition is accepted or not. If accepted, the Committee will inquire about the amount of time the athlete may need to submit a petition. The Committee will reconvene and decide on the date by which athlete should submit the petition. The athlete will be informed of the date.

Step 2b: In this case there will be not be time to create alternative racing possibilities for evaluation. Instead, the athlete must submit a petition with the following information:

  • A written statement describing the circumstances of the athlete’s situation, and why the athlete feels they should be considered for the JWOC Team.
  • Evidence in the form of a doctor’s note or other appropriate signed document stating the circumstances athlete is petitioning under are true.
  • Documentation of training, past race results (both local and national), and head to head comparisons that show the athlete is capable of competing at the level of JWOC, and is comparable to athletes that have met the required selection criteria.

Step 2c: The Committee will review the petition, all training logs and evidence, and all racing evidence.  The Committee will contact the athletes and relevant coaches where there are still questions. The Committee will decide whether to accept the petition as valid evidence that the athlete is ready to compete at JWOC. If the petition is not accepted for consideration, the athlete is informed.  

Step 2d: If the case of the petition being accepted for consideration, the Committee will use an alternative method of assigning a selection score to the athlete. The athlete will be informed of the Committee’s decision. The athlete’s score will be inserted appropriately into the descending order list for selection.

3: Circumstances during one or more selection races that prevented an athlete from competing to their best ability.

Step 3a: As soon as possible athlete informs the US Junior Team Coach (Erin Schirm, erin_schirm [at] orienteeringusa [dot] org, 845-364-1752), of the intent to petition an omitted race, and/or a race/races where the athlete did not feel their performance reflected their ability.  The Coach informs the Committee of the situation. The Committee reviews the situation and determines it is a petitionable circumstance. The Committee informs the athlete that the circumstance is accepted or not. If accepted the Committee inquires about the amount of time the athlete may need to submit a petition. Committee reconvenes and makes a final decision on the date by which athlete should submit the petition. Athlete is informed of the date. 

Step 3b: In this case, there might not be alternative racing possibilities for evaluation. Athlete submits a petition providing the following information:

  • A written explanation describing the circumstances for the race that did not go well, or race that was not run.
  • Access to all training evidence, past race results, and head to head comparisons that show the athlete is capable to compete at the level of JWOC and comparable to athletes who have met the selection criteria.
  • In the case of not running provide further evidence to support the reason for not racing in the form of a signed document acknowledging the truth of the statement.

Step 3c: The Committee reviews petition, all training logs and evidence, all racing evidence and contacts athletes and applicable coaches where there are still questions. Committee makes a decision to accept petition as valid evidence that the athlete is ready to compete at JWOC or not. If the petition is not accepted, the athlete is informed.

Step 3d: In the case of the petition being accepted, the Committee determines an alternative method of assigning a selection score to the athlete. Athlete is informed of the Committee’s decision. Athlete’s score is inserted appropriately into the descending order list for selection.

Means of evaluation the Committee will use to assign an athlete an alternative score from evidence other than a selection race for one of the disciplines (sprint, middle or long):

The Committee will determine four scores for each petitioner. One will be the OUSA JWOC ranking, which will be taken as is.  The other three scores are the scores for each discipline.  For any discipline score not determined by the selection race (i.e., petitioned), the Committee may choose to generate a score based on past performance, or may designate a particular future race as the race to use as a substitute for the selection race.

In the case of assessing based on past performance:  The Committee may choose to generate a score for a petitioner based on racing and training evidence relevant to the particular discipline (sprint, middle or long).  Emphasis will be on head-to-head performance with other juniors, or with persons who have gone head-to-head both with the petitioner and with other JWOC team candidates.  Emphasis will also be on performance in terrain and problems most relevant to JWOC 2014. The Committee will use this evidence to place the petitioner into the ranked list of JWOC team candidates generated at the selection races, and a score will be assigned to the petitioner based on this position.

In the case of assessing based on a designated alternative race:  The Committee will assess the performance against the field of that race in as fair a manner as possible, but also being conservative to avoid overestimating the performance of the candidate relative to those who were able to attend the Selection Races.


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